Participate in assessments of staff training and development needs.ĩ. Plan and coordinate the organization of Human Resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records. Monitor compliance with the Staff Evaluation System and follow-up with staff and supervisor as needed facilitate compliance by providing technical guidance on the use of the system.Ĩ. Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.ħ. create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Prepare, coordinate and monitor all reports on personnel matters and submit timely to concerned parties draft and review routine correspondence, letters, certifications, etc. Carry-out and monitor a wide range of Human Resource actions including but not limited to preparation of documentation for separation, classification, reclassification, promotion, disciplinary cases and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate.Ħ. Monitor attendance and leave administration generate, edit and analyse leave-related reports respond to questions concerning leave administration guide staff on request and approval procedure in PRISM.ĥ. Perform assigned role(s) in PRISM HR paying special attention to data consistency and accuracy input, maintain and verify data based on approvals and supporting documentation verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate and coordinate prompt actions generate, edit and review reports, contract extensions, personnel actions and other related documentation.Ĥ. Carry-out and coordinate pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams and follow-up with Health Insurance Medical Service (Manila or Panama) on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.ģ. Participate in evaluation of staffing needs in the office and assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of Terms of Reference, drafting and posting Vacancy Notice/Special Vacancy Notice, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates assessment forms, conducting reference checks, preparing job offers, administering recruitment mailbox, etc.Ģ. Under the overall supervision of the Chief of Mission (CoM) in Bahrain and direct supervision of the Senior Administrative and Finance Assistant and, in collaboration with relevant units at Headquarters and the Administrative Centers, the successful candidate will be responsible and accountable for managing the resources management functions in Bahrain Mission. Reports directly to: Head of Resources Management Unitīrief definition of the organizational context, reporting lines and scope, for example: Organizational unit : Resources Management Unit Position title: Senior Human Resources Assistant
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